Generate Professional Invoices in Minutes
Enter Your Business & Client Details
Fill in your name or company name, address, and contact details. Add your client's information and VAT number if applicable. Upload your logo for a fully branded invoice.
Add Your Products or Services
List your services or products with descriptions and prices. Enter a sales tax rate if you sell taxable goods or services in New York — or leave the field empty if your work is exempt.
Download Your PDF Invoice
Download a clean, professional PDF invoice instantly. Email it to your client or keep it for your New York State and IRS tax records.
Invoicing in New York — What Businesses Typically Include
The information below is a general overview of common invoicing practice in New York State. It is not legal or tax advice — for guidance specific to your business, consult an accountant or refer to the New York State Department of Taxation and Finance at tax.ny.gov.
Sales Tax in New York
New York's state sales tax rate is 4%. Counties and cities add their own rates on top — most counties in New York State add between 3% and 4.75%, and New York City adds 4.5% plus a 0.375% Metropolitan Commuter Transportation District surcharge, resulting in a combined rate of 8.875% in the five boroughs. New York sales tax generally applies to tangible goods and certain enumerated services, but most professional services — consulting, freelance creative work, software development, writing, and design — are not subject to sales tax. Some grey areas exist around information services and data processing, so it's worth confirming your specific situation with an accountant.
State Income Tax in New York
New York has one of the highest state income tax rates in the country — ranging from 4% to 10.9% depending on income level. New York City residents pay an additional NYC income tax of 3.078% to 3.876%. For self-employed individuals and freelancers, this means quarterly estimated tax payments to both the IRS and the New York State Department of Taxation and Finance are typically required to avoid underpayment penalties. Keeping accurate invoice records is essential for calculating your net income and tax liability accurately.
The Freelance Isn't Free Act
New York has some of the strongest freelancer protections in the US. The Freelance Isn't Free Act (FIFA) requires a written contract for any freelance engagement worth $800 or more. It mandates payment within 30 days of project completion (unless otherwise agreed in writing) and prohibits retaliation against freelancers who enforce their rights. Violations can result in double damages, attorney's fees, and civil penalties. Well-documented invoices — with clear descriptions, dates, and amounts — support your rights under this law.
Business Structures in New York
New York businesses can operate as sole proprietors, LLCs, S-Corporations, or C-Corporations. Sole proprietors trading under a business name must file a DBA (Certificate of Assumed Name) in the county where they operate. LLCs are filed with the New York Department of State and face an annual publication requirement — requiring the LLC formation notice to be published in two local newspapers, which can cost several hundred to several thousand dollars depending on the county. New York LLCs also pay an annual filing fee based on gross income.
Everything You Need to Invoice Professionally
Custom logo, tax rate field you control, multiple currencies, unlimited downloads — all completely free.
Why New York Freelancers & Businesses Choose BooInvoice
New York has one of the largest and most diverse freelance communities in the world — from creative professionals, media, and finance in New York City to consultants, tech workers, and small business owners across the state. New York's Freelance Isn't Free Act makes clear documentation essential. Clean, professional invoices aren't just good practice — they're part of protecting your right to get paid.
BooInvoice gives New York businesses a free, simple invoicing tool. Add your business details, enter your rates, and download a polished PDF in under two minutes — no subscription, no watermark, no account required.
Key reasons Irish businesses use BooInvoice:
- Professional USD invoices ready in under two minutes
- Add your business name, address, and EIN to every invoice
- Clear invoice documentation to support your rights under the Freelance Isn't Free Act
- Unlimited free invoices — no monthly subscription, no surprise charges
Stop wrestling with spreadsheets or paying for invoicing software you barely use. Start invoicing properly today.
Questions from New York Users
Everything you need to know about using BooInvoice as a New York freelancer, sole proprietor, or small business
Do I need to charge sales tax on my New York invoices?
New York's state sales tax rate is 4%. New York City adds 4.5%, plus a Metropolitan Commuter Transportation District surcharge, bringing the combined rate in NYC to 8.875%. New York sales tax applies to tangible goods and certain services — including some information services, interior design, and maintenance and repair. Most professional services (consulting, freelance writing, graphic design, software development) are not subject to New York sales tax, but the rules can be nuanced. Check with the New York State Department of Taxation and Finance if you're unsure whether your specific services are taxable.
What should a New York invoice include?
A professional New York invoice should include your business name and address, your Certificate of Authority number (if you collect sales tax), a unique invoice number, the invoice date and payment due date, your client's name and address, a description of the services or goods, your rates, and the total amount due. NYC freelancers should also be aware of the Freelance Isn't Free Act, which requires written contracts for freelance work over $800.
Is BooInvoice free for New York businesses?
Yes — completely free. You can create unlimited invoices, upload your logo, and download professional PDFs without paying anything.
What is the Freelance Isn't Free Act?
New York's Freelance Isn't Free Act (FIFA) — one of the strongest freelancer protections in the US — requires written contracts for any freelance engagement worth $800 or more (including engagements that total $800 over a 120-day period). It also mandates payment within 30 days of completing work, unless otherwise agreed. Keeping your invoices well-documented is an important part of protecting your rights under this law.
Can I invoice clients in other states or countries?
Yes. BooInvoice supports USD and many other currencies. New York-based businesses and freelancers routinely invoice clients across the US and internationally.
Start Invoicing Professionally Today
Join New York freelancers, sole proprietors, and small businesses using BooInvoice to create professional invoices and get paid faster.
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