Terms & Conditions

1. Acceptance of Terms

By creating an account or using BooInvoice ("Service"), you agree to be bound by these Terms & Conditions. If you do not agree to these terms, please do not use the Service. BooInvoice is operated by the site owner ("we", "us", "our").

2. Eligibility

To use BooInvoice, you must:

• Be at least 18 years old or the age of majority in your jurisdiction
• Have the legal capacity to enter into a binding agreement
• Not be prohibited from using the Service under applicable laws
• Use the Service for legitimate business purposes only

By using the Service, you represent and warrant that you meet all eligibility requirements.

3. Description of Service

BooInvoice is a web-based invoice generator that allows users to create, save, and manage invoices and client information. Pro subscribers may also access reporting features and send invoices via email to their clients.

4. User Accounts

To use certain features, you must create an account. You agree to:

• Provide accurate and complete information during registration
• Maintain the security of your account credentials
• Accept responsibility for all activities under your account
• Notify us immediately of any unauthorized use
• Use only one account per person – account sharing is not permitted
• Not transfer or sell your account to another person

We reserve the right to suspend or terminate accounts that we believe are being shared, have been compromised, or are being used fraudulently.

5. Email Sending Feature – User Responsibility

BooInvoice allows Pro users to send invoices to their clients via email. These emails are sent from our email address (no-reply@booinvoice.com) on your behalf. By using this feature, you acknowledge and agree that:

• You are solely responsible for all content, messages, and communications sent to your clients through our Service
• You will only send emails to recipients who have a legitimate business relationship with you and have consented to receive communications from you
• You will not use the email feature to send spam, unsolicited messages, or any content that is illegal, harassing, defamatory, or otherwise objectionable
• You will comply with all applicable laws and regulations, including but not limited to anti-spam laws (such as CAN-SPAM, GDPR, and PECR)
• You indemnify and hold us harmless from any claims, damages, or legal action arising from your use of the email feature
• We reserve the right to suspend or terminate your access to the email feature if we believe you are misusing it

We act solely as a technical service provider for email delivery. We do not monitor, review, or approve the content of emails you send. The relationship between you and your clients, including any disputes, remains solely between you and them.

6. Acceptable Use

You agree not to:

• Use the Service for any illegal or unauthorized purpose
• Create fraudulent invoices or misrepresent your identity or business
• Attempt to gain unauthorized access to our systems or other users' accounts
• Interfere with or disrupt the Service or servers
• Upload malicious code, viruses, or harmful content
• Use the Service to harass, abuse, or harm others
• Resell or redistribute the Service without permission
• Use automated scripts, bots, scrapers, or other automated means to access the Service
• Attempt to reverse engineer, decompile, or extract source code from the Service
• Circumvent any access controls, rate limits, or security measures
• Use the Service to compete with BooInvoice or build a similar product

7. Invoice Accuracy and Tax Responsibility

• You are solely responsible for the accuracy, completeness, and legality of all invoices you create
• You are responsible for complying with all tax laws and regulations in your jurisdiction, including collecting and remitting any applicable taxes (VAT, GST, sales tax, etc.)
• BooInvoice does not provide tax, legal, or financial advice
• We do not verify the accuracy of invoice amounts, tax calculations, or business information you enter
• You should consult with a qualified accountant or tax professional regarding your invoicing and tax obligations
• We are not liable for any errors, omissions, or legal issues arising from invoices you create

8. Subscriptions and Payments

6.1 Subscription Plans

BooInvoice offers the following plans:

• Free Plan: Limited to 3 clients with basic invoice creation and download features. No payment required.
• Pro Plan: $4.70 USD per month for unlimited clients, detailed reports, and email invoice functionality.

6.2 Billing and Payment

• Pro subscriptions are billed monthly in advance on a recurring basis
• All payments are processed securely through Stripe. We do not store your full credit card details
• By subscribing, you authorise us to charge your payment method on a recurring monthly basis until you cancel
• Prices are in US Dollars (USD) and exclude any applicable taxes, which may be added at checkout depending on your location
• You are responsible for providing accurate and current payment information

6.3 Price Changes

We reserve the right to change subscription prices at any time. If we increase prices, we will notify you at least 30 days in advance via email. The new price will apply from your next billing cycle after the notice period. If you do not agree to the price change, you may cancel your subscription before the new price takes effect.

6.4 Cancellation

• You may cancel your Pro subscription at any time from your Account page
• Upon cancellation, your Pro features will remain active until the end of your current billing period
• After your subscription ends, your account will revert to the Free plan
• If you have more than 3 clients, you will retain access to view all your data, but you will only be able to create new invoices for your first 3 clients until you re-subscribe or remove clients

6.5 Refund Policy

• All subscription fees are non-refundable
• We do not provide refunds or credits for partial months, unused features, or periods where you did not use the Service
• If you cancel, you will not receive a refund for any remaining time in your billing period
• In exceptional circumstances (such as accidental duplicate payments or technical billing errors on our part), we may issue refunds at our sole discretion

6.6 Failed Payments

• If a payment fails, we may retry the charge and/or notify you to update your payment method
• If payment cannot be collected after reasonable attempts, we may suspend or downgrade your account to the Free plan
• You remain responsible for any uncollected amounts

6.7 Free Trials and Promotions

We may offer free trials or promotional pricing from time to time. Unless otherwise stated, trials will automatically convert to paid subscriptions at the standard rate unless cancelled before the trial ends. Promotional pricing is subject to specific terms disclosed at the time of the offer.

9. Service Availability

• We aim to provide reliable access to the Service, but we do not guarantee 100% uptime
• The Service may be temporarily unavailable due to maintenance, updates, or circumstances beyond our control
• We are not liable for any loss or damage resulting from Service interruptions or downtime
• Scheduled maintenance will be announced in advance where possible
• Service interruptions do not entitle you to refunds or credits unless otherwise determined at our sole discretion

10. User Content and Data

You retain ownership of all content you create using the Service (invoices, client information, etc.). By using the Service, you grant us a limited license to store and process your data as necessary to provide the Service.

You are responsible for maintaining backups of your important data. While we take reasonable measures to protect your data, we are not liable for data loss.

Data Export

You may download your invoices as PDF files at any time. Upon account deletion or subscription cancellation, you should export any data you wish to keep before your access is limited or removed.

11. Third-Party Services

BooInvoice integrates with and relies on third-party services to operate:

• Stripe: For payment processing. Your use of Stripe is subject to Stripe's Terms of Service
• Email Services: For delivering invoices to your clients
• Hosting Providers: For storing and serving the application

We are not responsible for the availability, security, or practices of third-party services. Third-party services have their own terms and privacy policies which you should review.

12. Intellectual Property

The Service, including its design, features, and content (excluding user-generated content), is owned by us and protected by intellectual property laws. You may not copy, modify, or distribute any part of the Service without permission.

13. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

• IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT
• WARRANTIES THAT THE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE
• WARRANTIES REGARDING THE ACCURACY, RELIABILITY, OR COMPLETENESS OF ANY CONTENT
• WARRANTIES THAT DEFECTS WILL BE CORRECTED
• WARRANTIES THAT THE SERVICE OR SERVERS ARE FREE OF VIRUSES OR HARMFUL COMPONENTS
• WARRANTIES REGARDING THE SECURITY OR PRESERVATION OF YOUR DATA

We do not warrant that invoices created using the Service will be accurate, legally compliant, or suitable for your purposes. You use the Service at your own risk.

14. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:

• WE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, REVENUE, DATA, GOODWILL, OR BUSINESS OPPORTUNITIES
• WE SHALL NOT BE LIABLE FOR ANY LOSS OR CORRUPTION OF DATA, REGARDLESS OF CAUSE
• WE SHALL NOT BE LIABLE FOR ANY DAMAGES ARISING FROM SERVICE INTERRUPTIONS, ACCOUNT TERMINATION, OR DELETION OF YOUR CONTENT
• WE SHALL NOT BE LIABLE FOR ANY DAMAGES RESULTING FROM UNAUTHORISED ACCESS TO OR ALTERATION OF YOUR DATA
• WE SHALL NOT BE LIABLE FOR ANY ACTIONS OR OMISSIONS OF THIRD PARTIES, INCLUDING PAYMENT PROCESSORS OR HOSTING PROVIDERS
• OUR TOTAL CUMULATIVE LIABILITY FOR ALL CLAIMS ARISING FROM OR RELATED TO THE SERVICE SHALL NOT EXCEED THE GREATER OF: (A) THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM, OR (B) £50 GBP

These limitations apply regardless of the legal theory on which the claim is based, whether we have been advised of the possibility of such damages, and even if a limited remedy fails of its essential purpose.

Some jurisdictions do not allow the exclusion of certain warranties or limitation of liability, so some of the above limitations may not apply to you. In such cases, our liability shall be limited to the maximum extent permitted by law.

15. Indemnification

You agree to indemnify and hold harmless BooInvoice and its operators from any claims, damages, losses, or expenses (including legal fees) arising from your use of the Service, violation of these Terms, or infringement of any third-party rights.

16. Termination and Account Deletion

Termination by You

• You may cancel your subscription at any time from your Account page
• You may request deletion of your account by contacting support@booinvoice.com
• Upon cancellation, Pro features remain until the end of your billing period

Termination by Us

We reserve the right to suspend, restrict, or permanently terminate your account and delete all associated data at any time, for any reason or no reason, with or without notice, at our sole discretion. This includes but is not limited to:

• Violation of these Terms or any applicable laws
• Suspected fraudulent, abusive, or illegal activity
• Non-payment or payment disputes
• Extended periods of account inactivity
• Requests from law enforcement or government agencies
• Discontinuation of the Service (in whole or in part)
• Technical or security issues
• Any conduct that we determine, in our sole judgment, to be harmful to other users, third parties, or our business interests
• Any other reason at our sole discretion

You acknowledge and agree that we shall not be liable to you or any third party for any termination of your access to the Service or deletion of your account.

Data Deletion and Loss

• Upon account termination (whether by you or us), we may immediately and permanently delete all data associated with your account, including invoices, client information, reports, and any other content
• We are under no obligation to retain, store, or provide copies of your data after termination
• We strongly recommend that you regularly export and back up your data while your account is active
• We are not liable for any loss of data, whether due to termination, technical failures, security breaches, or any other cause
• You waive any claims against us relating to the deletion or loss of your data
• If you wish to retrieve your data before account deletion, you must do so before termination takes effect

Effect of Termination

• Upon termination, your right to use the Service ceases immediately
• Any fees paid prior to termination are non-refundable
• Termination does not relieve you of any obligations incurred prior to termination, including payment obligations
• The following sections survive termination: Intellectual Property, Disclaimer of Warranties, Limitation of Liability, Indemnification, Governing Law, and any other provisions that by their nature should survive

Inactive Accounts

We may delete accounts and associated data that have been inactive for 12 months or more, with or without notice. It is your responsibility to maintain activity on your account if you wish to preserve your data.

17. Changes to Terms

We may update these Terms from time to time. We will notify you of significant changes by posting a notice on the Service or by email. Continued use of the Service after changes constitutes acceptance of the new Terms.

18. Payment Disputes and Chargebacks

If you have a billing issue or believe you have been charged in error, please contact us at support@booinvoice.com before initiating a dispute with your bank or card provider.

• We will work with you in good faith to resolve legitimate billing concerns
• Filing a chargeback or payment dispute without first contacting us may result in immediate suspension of your account
• If a chargeback is filed and later determined to be invalid, you agree to pay any fees we incur as a result, plus the original charge amount
• We reserve the right to dispute any chargeback we believe to be fraudulent or unjustified
• Repeated or fraudulent chargebacks may result in permanent account termination and legal action

19. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of England and Wales.

• Any disputes arising from these Terms or your use of the Service shall be subject to the exclusive jurisdiction of the courts of England and Wales
• Before initiating legal proceedings, you agree to attempt to resolve any dispute informally by contacting us
• Nothing in these Terms affects your statutory rights as a consumer

20. General Provisions

Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and BooInvoice regarding the Service and supersede all prior agreements and understandings.

Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

No Waiver

Our failure to enforce any right or provision of these Terms shall not be deemed a waiver of such right or provision. Any waiver must be in writing and signed by us.

Assignment

You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights and obligations to any party at any time without notice, including in connection with a merger, acquisition, or sale of assets.

Force Majeure

We shall not be liable for any failure or delay in performing our obligations due to circumstances beyond our reasonable control, including but not limited to natural disasters, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, strikes, or shortages of transportation, facilities, fuel, energy, labour, or materials.

Beta Features

We may offer beta or experimental features from time to time. These features are provided "as is" without any warranties, may be changed or discontinued at any time, and may not be included in your subscription.

Headings

The section headings in these Terms are for convenience only and have no legal effect.

21. Contact

If you have any questions about these Terms, please contact us at support@booinvoice.com.