Generate Professional Invoices in Minutes
Enter Your Business & Client Details
Fill in your name or company name, address, and contact details. Add your client's information and VAT number if applicable. Upload your logo for a fully branded invoice.
Add Your Products or Services
List your line items with descriptions and prices. Enter your own VAT rate and BooInvoice displays the tax amount, net total, and gross total — no spreadsheet required.
Download Your PDF Invoice
Download a clean, professional PDF invoice instantly. Email it to your client or save it for your KRA records and VAT returns.
Invoicing in Kenya — What Businesses Typically Include
The information below is a general overview of common invoicing practice in Kenya. It is not legal or tax advice — for guidance specific to your business, consult an accountant or refer to the Kenya Revenue Authority directly at kra.go.ke.
VAT in Kenya
Kenya's Value Added Tax is set at 16% for standard-rated goods and services, administered by the Kenya Revenue Authority (KRA). Businesses with annual taxable turnover exceeding KES 5 million are required to register for VAT. Zero-rated VAT applies to certain exports and essential supplies. Once registered, you must charge VAT on taxable supplies and file regular VAT returns with the KRA.
KRA PIN and VAT Registration
All taxpayers in Kenya — individuals and businesses — must register with the KRA and obtain a Personal Identification Number (PIN). Your PIN is used for income tax, VAT, and other tax obligations. Including your KRA PIN on invoices is standard practice and is required on tax invoices. If VAT-registered, your VAT registration number must also appear on every tax invoice you issue.
What a Kenyan Tax Invoice Typically Contains
A well-structured Kenyan invoice generally includes: your business name, address, and KRA PIN, your VAT registration number (if applicable), a unique invoice number, the invoice date and payment due date, your customer's name and address, a description of the goods or services, the quantity and unit price, the VAT rate and amount, and the total amount payable including VAT. Payment details — including your bank account number or M-Pesa business number — are commonly included.
Freelancers and the Digital Economy
Kenya has one of Africa's most vibrant tech and freelance economies, particularly in Nairobi's Silicon Savannah. Many Kenyan freelancers — developers, designers, writers, and consultants — bill international clients in USD while maintaining local clients in shillings. For USD invoices to overseas clients, BooInvoice's multi-currency support makes it straightforward to switch currencies per client.
Everything You Need to Invoice Professionally
Custom logo, tax rate field you control, multiple currencies, unlimited downloads — all completely free.
Why Kenyan Businesses & Freelancers Choose BooInvoice
Kenya is home to one of Africa's fastest-growing freelance and SME communities — from developers and designers in Nairobi to consultants, accountants, and business owners across the country. Whether you're billing local clients in shillings, regional clients across East Africa, or international clients in USD or GBP, having professional invoices is essential for getting paid and staying compliant with the KRA.
BooInvoice gives Kenyan businesses a free, simple invoicing tool. Add your KRA PIN and VAT number, enter your own rate, and download a polished PDF in under two minutes — no subscription, no watermark, no account required.
Key reasons Irish businesses use BooInvoice:
- Invoice in KES with your own VAT rate — KRA-friendly format
- Add your KRA PIN and VAT registration number to every invoice
- Switch between KES, USD, GBP, EUR and more — perfect for international and regional clients
- Unlimited free invoices — no monthly subscription, no surprise charges
Stop wrestling with Word templates or paying for software you barely use. Start invoicing properly today.
Questions from Kenyan Users
Everything you need to know about using BooInvoice as a Kenyan freelancer, sole proprietor, or small business
Can I add VAT to my Kenyan invoices?
Yes. BooInvoice has a flexible tax field where you enter your own VAT rate. Kenya's standard VAT rate is 16%, administered by the Kenya Revenue Authority (KRA). Enter 16% and the invoice displays the VAT amount, net subtotal, and VAT-inclusive total based on the rate you've entered.
What should a Kenyan VAT invoice include?
A valid Kenyan tax invoice should include your business name, address, and PIN (Personal Identification Number), your VAT registration number, a unique invoice number, the invoice date, your customer's name and address, a description of the goods or services, the taxable value, the VAT rate and amount, and the total amount payable.
Is BooInvoice free for Kenyan businesses?
Yes — completely free. You can create unlimited invoices, add your KRA PIN and VAT registration number, upload your logo, and download professional PDFs without paying anything.
Can I use BooInvoice if I'm not VAT-registered?
Absolutely. If your annual taxable turnover is below KES 5 million, VAT registration is not compulsory. Simply enter 0% in the tax field or leave it empty for a clean professional invoice.
Can I invoice international clients in USD or GBP?
Yes. BooInvoice supports KES alongside USD, GBP, EUR, and many other currencies — ideal for Kenyan freelancers and businesses billing clients in the US, UK, or across Africa.
Start Invoicing Professionally Today
Join Kenyan freelancers, sole proprietors, and small businesses using BooInvoice to create professional invoices and get paid faster.
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